A DEDICATED TEAM OF VOLUNTEERS WORK TIRELESSLY BEHIND THE SCENESThe finer details countSetting the standard in Closed Road Rally

Setting the standard in motorsport rally organisation is a cornerstone of the Hills Ford Stages. With a relentless commitment to excellence, our organisation strives to raise the bar in every aspect of event planning and execution.

The safety of participants, spectators, and the community is always the top priority. Stringent safety measures and protocols are implemented and continually reviewed to minimise risks and ensure a safe environment for all involved.

Lets unpick what we do

In 2017 the Government passed legislation to allow four-wheeled motorsport competition to take place over closed public roads, under the control of Motorsport UK – the governing body for motorsport in the UK. Cheltenham Motor Club was one of the first Motor Clubs in England to plan and implement an event within this framework. The event runs strictly to safety requirements laid down by Motorsport UK with regard to trained senior officials, marshal competence and numbers of recovery vehicles and rescue vehicles, doctors and paramedics all recruited for the event.

County Councils and Parish Councils are heavily involved in pre-event consultation with the views and opinions of residents and businesses of paramount importance. The event organising team have a duty of care to ensure the safety of ALL parties involved in the event. As planning for the event progresses, residents and businesses are being contacted by letter, personal visits and local meetings, giving the opportunity for all views to be expressed and listened to

What goes into organising a closed road rally

Initial Planning:

Conduct a preliminary assessment of potential rally routes, considering the road network and terrain.
Identify key areas where the rally can have minimal impact on residents and businesses.
Begin drafting a comprehensive event plan, risk assessment and incident management plan.

Engage with Local Authorities:

Approach the relevant local authorities, including county councils and parish councils, police forces and highways agencies to discuss the rally concept.
Present the event plan, outlining the proposed routes, stages, and safety measures that exceed governmental and the sports governing body regulations.
Discuss potential road closures, traffic management, and any required permits.
Set up Safety Action Group. (S.A.G) with regular meetings to discuss progress. review feedback and concerns raised.

Community Consultation

Conduct community consultations to gather feedback and address concerns of residents and businesses along the proposed rally routes.
Share information about the benefits of the rally and address any potential disruptions.
Repart above to S.A.G and the governing body Motorsport UK
Arrange "Meet Us' dates to meet Parish councils and residents to discuss face-to-face any quistion they have.

Safety and Traffic Management

Collaborate with the police to develop a comprehensive traffic management plan.
Discuss road closure schedules, emergency access points, and measures to ensure public safety.
Address any security considerations and work on crowd control plans.

Permitting and Approvals

Work with local councils to obtain necessary permits and approvals for road closures, public events, and any other regulatory requirements.
Ensure compliance with all relevant laws and regulations.

Infrastructure and Logistics

Collaborate with local authorities to address infrastructure needs such as signage, barriers, and medical support.
Plan for waste management and environmental considerations.

Communication Plan:

Develop a comprehensive communication plan to inform residents, businesses, and local communities about the rally.
Use various channels, including public meetings, social media, and local press, to disseminate information.

Emergency Services Coordination

Coordinate with the police, fire services, and medical teams to ensure rapid response capabilities in case of emergencies.
Share detailed rally plans and routes with emergency services for effective coordination.

Volunteer Recruitment:

Engage with local communities to recruit volunteers for various roles during the event, such as trained marshals and security for safety and crowd control.

Post-Event Evaluation

Conduct a thorough evaluation after the rally, seeking feedback from residents, businesses, and authorities.
Use insights gained to improve future events and address any concerns raised.

Resident F.A.Q's

Here we want to give a quick understanding of what Cloased Road Rally is all about. Hundreds of hours are put in behind the scenes to ensure w bring a posative, prosperous and safe event to your region

Lets take a deep dive into the detail

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What goes on behind the scenes to design a safe event for you,
What are the local benefits
What are our carbon offsett obligations
What do we give back to the local communities
What is a Safety Action Group

BECOME A PART OF THE RALLY

Marshalling offers an unbeatable combination of excitement, camaraderie, and personal fulfillment, making it a truly enjoyable experience for volunteers who love motorsport and want to be part of the action.

Lets Get Involved

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Marshalling a motorsport rally can be an incredibly fun and rewarding experience. Here's why:

Find out more

the details count

In collaboration with various stakeholders, including councils, parish councils, police, residents and professional bodies in order to bring the the best that motorsport has to offer.

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Safety is a paramount concern in professional motorsports events, with stringent regulations and protocols in place to ensure the well-being of competitors, officials, residents and spectators alike. This will involves continual meetings with includes a Safetry Action Group to monitor progress. The rally organisers, many of whom hold vairing positions of authority in the community, from Police officers to high ranking officials

Look at the process in detail

Carbon Conscious

Understanding our carbon footprint and assessing the environmental consequences of our actions are important in fulfilling our obligations to offset our impact on the environment.

How we Calculate

Motorsports future

In a proactive step, we have made a commitment to back the Severn Valleys TreaScapes project throughout 2024. This initiative is dedicated to the planning and creation of green areas along a specified corridor. This aligns with our steadfast dedication to local environmental stewardship and our pledge to establish a positive legacy for the motorsport community and beyond.

How We Calculate

Become a rally driver

If you have a passion for rally driving and are eager to learn more, you're in the right place! Rally driving is an exhilarating sport that requires skill, focus, and dedication.

Start your journey

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Whether you're interested in honing your driving skills or understanding the intricacies of rally, there are plenty of resources and opportunities available to help you pursue your passion. From rally schools and training programs to online forums and community events, you can immerse yourself in the world of rally driving and embark on an exciting journey of learning and discovery. So, if you're ready to take the wheel and explore the thrill of rally racing, let's get started!

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